Privacy Policy
Effective Date: May 17, 2026
Last Updated: May 17, 2026
Vaia AI, LLC (“Vaia AI,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website at meetvaia.com (the “Site”) or contact us through our forms.
By using our Site, you agree to the terms of this Privacy Policy.
1. Information We Collect
We only collect personal information that you voluntarily provide to us. This includes:
- Contact Form & AI Audit Requests: When you fill out a contact form or request a free AI audit, we collect your name, email address, phone number (if provided), and any message or details you submit.
We do not collect sensitive personal information such as Social Security numbers, financial account details, or government-issued ID numbers.
2. How We Use Your Information
The information you provide is used solely to:
- Respond to your inquiries and requests
- Schedule and conduct your free AI audit
- Communicate with you about our services
- Provide the services you have requested
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
3. Cookies and Tracking Technologies
Our Site may use basic cookies and similar tracking technologies to improve your browsing experience and analyze site traffic. These are standard cookies used by our website platform (WordPress) and do not collect personally identifiable information beyond what you voluntarily submit.
You can control cookie settings through your browser preferences. Disabling cookies may affect some functionality of the Site.
4. Third-Party Services
We may use trusted third-party services to operate our Site and deliver our services, including:
- Website Hosting: Our Site is hosted on WordPress-based infrastructure
- Scheduling Tools: If you book an appointment, a third-party scheduling platform may collect your information subject to their own privacy policy
These third parties are not authorized to use your information for any purpose other than providing services to us.
5. Data Retention
We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Contact form submissions are retained for a reasonable period to support ongoing business communications.
6. Data Security
We take reasonable precautions to protect your personal information from unauthorized access, use, or disclosure. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
7. Your Rights
Depending on your location, you may have certain rights regarding your personal information, including:
- The right to access the personal information we hold about you
- The right to request correction of inaccurate information
- The right to request deletion of your personal information
- The right to opt out of future communications
To exercise any of these rights, please contact us using the information below.
8. Children’s Privacy
Our Site is not directed to children under the age of 13. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us and we will promptly delete it.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date at the top of this page. We encourage you to review this policy periodically to stay informed about how we are protecting your information.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us:
Vaia AI, LLC
Attn: Robert Morrow
Pennsylvania, USA
Email: robert@meetvaia.com
Phone: 1-833-438-8242
Website: meetvaia.com